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Administrative Associate

Posting Details

Position Information

Title Administrative Associate
Location New York, NY
Department GSE Other Certificate Programs
Position Number 1A9791
Job Description

Provides administrative and technical support to the Director of the Office of Clinical Practice to accomplish an effective and technologically advanced program. In an effort to make the field experience (clinical) process as seamless as possible for students, closely collaborates with pertinent GSE staff and administrators on various matters relating to student teaching, student placement, and student requirements for field experience and practicum courses.

Job Duties

• Performs administrative and technical duties to support the GSE Office of Clinical Practice.
• Coordinates program operations to support field experience supervisors and teacher candidates.
• Assists with registration procedures for field experience and practicum courses.
• Acts as a liaison between the Office of Clinical Practice and student services (academic advising and registrar).
• Coordinates with the Registrar’s office regarding registration and change of grade reports.
• Maintains confidentiality in all aspects of teacher candidates’ and field experience supervisors’ information.
• Responds to phone and face-to-face inquiries from registered students on a broad range of issues: registration, student personnel data, school placement verifications, and portfolio submissions.
• Creates, analyzes, and produces data, using intermediate to advanced skills in Microsoft Office applications: Word, Excel, PowerPoint, Access.
• Writes concise, detailed, and instructional email messages using Microsoft Outlook
• Uses cloud computing (e.g. Box) for program operations.
• Assists in the editing of current student guides used in the field experience and practicum courses.
• Ensures that the Office of Clinical Practice’s procedures and communications conform to Touro and GSE policies and procedures.
• Performs related responsibilities, as required.

Required Qualifications

• At least a Bachelor Degree
• At least 3 years of progressively responsible administrative assistance experience relevant to this position’s job responsibilities

• Multitasking and ability to work in fast-paced environment
• Positive attitude and adaptability
• Strong organizational skills; detail-oriented
• Excellent oral and written communication skills
• Excellent presentation skills
• Independently resourceful; preemptively seeks and creates solutions to problems
Computer Skills
• Office applications, including, Word, Excel, PowerPoint, an Access
• Experience using web-conferencing tools such as Zoom and Skype

Preferred Qualifications
Physical Demands

• Extensive Use of Computers
• Extensive time sitting
• Able to lift up to 5 lbs.

Special Conditions for Eligibility
EEO Statement

Touro College and University System is committed to providing all persons equal opportunity in education and employment, and to ensuring a safe and non-discriminatory educational and work environment in compliance with Title IX of the Higher Education Amendments of 1972 (“Title IX”), Title VI and Title VII of the Civil Rights Act of 1964, the Violence Against Women Act (“VAWA”), the New York State Education Law, and other applicable laws. It is the policy of the College to prohibit unlawful discrimination in employment and in the administration of College programs, services, activities, and admissions on the basis of race, religion, sex, color, national or ethnic origin, age, disability, sexual orientation, gender, pregnancy, veteran status, or any other status protected by law.

FLSA Non-Exempt
Salary Detail

Posting Detail Information

Posting Number S00428P
Desired Start Date
Position End Date (if temporary)
Special Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents