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Administrative Assistant II

Posting Details

Position Information

Title Administrative Assistant II
Location New York, NY
Department PA - Admin
Position Number 1S8958
Job Description

The Administrative Assistant for the Manhattan Campus works closely with the Academic Coordinator and helps orchestrate the academic phase of the Program.

Job Duties

Provides administrative support to the Academic Coordinator, but not limited to the following:

• Coordinates with the Academic Coordinator in scheduling instructors for the academic year
• Communicating with instructors on date and time availability each semester
• Creating a monthly calendar for the students

Records Maintenance
• Student Files – academic, correspondence
• Learning Objective/Syllabi
• Test files – Exammaster ®

Bio/Sketch- Health Forms
• Collects updated health forms for the Academic Year
• Insures review by Medical Director
• Maintains files

Typing and Filing
• Correspondence
• Examinations
• Evaluations Forms
• Lecture Outlines
• Course Outlines/Syllabi
• Learning Objectives

Answer Telephones
• Responds to inquiries
• Records and delivers messages

• Posts outgoing mail
• Travels to Post Office when necessary

Proctoring of Didactic Exams

Site Evaluations
• Assists in development of schedule
• Photocopies material for distribution to students; such as examinations if necessary, room availability

Required Qualifications

Education, Preparation, and Training
• High School Diploma/ Associates Degree or equivalent experience

• Strong interpersonal skills
• Well organized
• Able to prioritize tasks

Preferred Qualifications
Physical Demands

• Extensive Use of Computers
• Extensive time sitting and standing
• Ability to lift 5 lbs.

Special Conditions for Eligibility
EEO Statement

Touro College and University System is committed to providing all persons equal opportunity in education and employment, and to ensuring a safe and non-discriminatory educational and work environment in compliance with Title IX of the Higher Education Amendments of 1972 (“Title IX”), Title VI and Title VII of the Civil Rights Act of 1964, the Violence Against Women Act (“VAWA”), the New York State Education Law, and other applicable laws. It is the policy of the College to prohibit unlawful discrimination in employment and in the administration of College programs, services, activities, and admissions on the basis of race, religion, sex, color, national or ethnic origin, age, disability, sexual orientation, gender, pregnancy, veteran status, or any other status protected by law.

FLSA Non-Exempt
Salary Detail

Posting Detail Information

Posting Number S00443P
Desired Start Date
Position End Date (if temporary)
Special Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents