Development Admin Assistant

The Development Admin Assistant is responsible for providing administrative support and to serve as an office manager to Office of Institutional Advancement.

• Coordinate and responsible for logistics for special events
• Responsible for scheduling appointments and coordinating meetings internally and with donors and the general public
• Ensure that pledge and gift acknowledgments, receipts, tax substantiations and renewal letters are sent out and followed up in a timely manner
• Managing databases, creating queries and reports, including data entry and retrieval of fund raising data, create reports, entering new gifts and pledges, updating records, donor recognition, acknowledgments, and mass mail distribution
• Ensure that pledge and gift acknowledgments, receipts, tax substantiations and renewal letters are sent out and followed up in a timely manner
• Prepare Senior Director of Institutional Advancement and other leadership for meetings including materials and information
• Conduct occasional research through the Internet and other sources to gather information and data on donors, corporations and foundations
• Coordinate and responsible for logistics for special events
• Staffing for IA events and programs
• Prepare departmental correspondence
• Act as department office manager: inventory, supplies, fiscal
• Work with the IT department managing the department web page
• Work on direct marketing projects

• Bachelor’s Degree
• 4 years’ experience
• Must be able to work collaboratively and effectively with colleagues in a team environment.
• Excellent writing and research skills
• Ability to do basic analysis of fund raising data
• Knowledge of fundraising and donor management software
• Detail oriented project management skills with the ability to prioritize tasks, work independently, and meet deadlines
• Strong interpersonal skills are required, both written and oral, as well as a high level of sophistication and maturity in social and professional settings
• Excellent customer relations skills: pleasant, “service-plus” manner in Communicating with donors, leaders, and internal and external stakeholders

Raiser’s Edge experience

• Extensive use of computers
• Extensive time sitting and standing
• Ability to lift 10 pounds

Touro College and University System is committed to providing all persons equal opportunity in education and employment, and to ensuring a safe and non-discriminatory educational and work environment in compliance with Title IX of the Higher Education Amendments of 1972 (“Title IX”), Title VI and Title VII of the Civil Rights Act of 1964, the Violence Against Women Act (“VAWA”), the New York State Education Law, and other applicable laws. It is the policy of the College to prohibit unlawful discrimination in employment and in the administration of College programs, services, activities, and admissions on the basis of race, religion, sex, color, national or ethnic origin, age, disability, sexual orientation, gender, pregnancy, veteran status, or any other status protected by law.