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Administrative Assistant

Posting Details

Position Information

Title Administrative Assistant
Location Hawthorne, NY
Department Dental
Position Number 1S8036
Job Description

The Administrative Assistant is responsible for providing administrative support and to serve as an office manager to Office of Institutional Advancement.

Job Duties

•Managing Raiser’s Edge databases, creating queries and reports, including data entry and retrieval of fund raising data, create reports, entering new gifts and pledges, updating records, donor recognition, acknowledgments, and mass mail distributions
•Ensure that pledge and gift acknowledgments, receipts, tax substantiations and renewal letters are sent out and followed up in a timely manner
•Responsible for scheduling appointments and coordinating meetings internally and with donors and the general public
•Prepare Senior Director of Institutional Advancement and other leadership for meetings including materials and information
•Conduct occasional research through the Internet and other sources to gather information and data on donors, corporations and foundations
•Coordinate and responsible for logistics for special events
•Staffing for IA events and programs
•Prepare departmental correspondence
•Act as department office manager: inventory, supplies, fiscal
•Work with the IT department managing the department web page
•Work on direct marketing projects

Required Qualifications

Bachelor’s Degree
4 years experience

Preferred Qualifications

Raiser’s Edge experience

Physical Demands

•Extensive use of computers
•Extensive time sitting and standing
•Ability to lift 10 pounds

Special Conditions for Eligibility
EEO Statement

Touro College and University System is committed to providing all persons equal opportunity in education and employment, and to ensuring a safe and non-discriminatory educational and work environment in compliance with Title IX of the Higher Education Amendments of 1972 (“Title IX”), Title VI and Title VII of the Civil Rights Act of 1964, the Violence Against Women Act (“VAWA”), the New York State Education Law, and other applicable laws. It is the policy of the College to prohibit unlawful discrimination in employment and in the administration of College programs, services, activities, and admissions on the basis of race, religion, sex, color, national or ethnic origin, age, disability, sexual orientation, gender, pregnancy, veteran status, or any other status protected by law.

FLSA Non-Exempt
Salary Detail

Posting Detail Information

Posting Number S00387P
Desired Start Date
Position End Date (if temporary)
Special Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents