Legal Assistant & Paralegal Investigator

Posting Details

Position Information

Title Legal Assistant & Paralegal Investigator
Location New York, NY
Department VP-Operations
Position Number 1S8424
Job Description

This position is responsible for office operations and other activities of the department. Understands the department’s operational goals and has an impact on the level of understanding for team members. Areas of office management responsibility include front office administration, mail and production services, file management, and administrative support covering a wide range of services. This position also requires a high level of initiative, the ability to multi-task and work independently, and customer-service skills, as well as demonstrated skills in managing litigation. The ideal candidate will have advanced document management and case organization skills and excellent attention to detail. Strong knowledge of e-discovery and excellent computer literacy required. Must be willing to obtain paralegal certificate within eighteen months of hire.

Job Duties

Assists in the delivery of legal services for the department, including but not limited to:
• Manages all day-to-day activities of the office including setting up appointments, providing general administrative and clerical support, coordinating travel arrangements, ordering office supplies.
• Responsible for typing and preparing memos, letters, flyers, and other written documents
• Prepares requisitions for the office, follows up on difficulties associated with their processing; keeps track of all orders made by the office; prepares expense reports
• Processes all purchase orders and invoices for Department and assist in keeping the department in line with budget.
• Creates and maintains files, and follows up to locate any missing documents
• Investigating the facts and circumstances of Compliance complaints, primarily through internal contacts and resources to chronicle events and report possible solutions.
• Maintains forms required by local, state and federal agencies
• Analyze employment-related and student-related complaints from divisions, departments and sites
• Conducting inquiries and prepare questions for investigation interviews
• Evaluate all investigation material submitted and request any other documentary evidence that the investigator deems relevant to the allegations.
• Interviewing all relevant parties.
• Organizing all documentary evidence in a case file.
• Drafting responses and collecting documents in response to Commission on Human Rights, EEOC and Division of Human Rights complaints.
• Research information relating to cases, for court documents, and Lexis-Nexis for other legal materials (cases, articles, etc.).
• Any other duties deemed appropriate by General Counsel

Required Qualifications

Education, Preparation, and Training
• Bachelor’s degree, JD and/or Paralegal Certificate
• At least 1-3 years’ experience
• Attention to detail and ability to work under deadlines; strong organizational skills and attention to detail
• Openness to evolving responsibilities
• Demonstrated experience in dealing with high stress situations, as well as ability to defuse situations before they escalate – Ability to handle the “I’m going to sue” braggart and turn an unproductive argument into productive discourse

Skills
• Strong organizational skills
• Is open to communication, and willing to accept feedback.
• Excellent diplomacy and teambuilding skills required to work well with colleagues at all levels; can talk with ease to people at all levels in the organization
• Exceptional communication and language skills, both oral and written; can write in a clear and concise fashion.
• A high degree of interpersonal competency: the ability to work well with a diverse group of students, volunteers, staff, consultants, board members and faculty; communicates effectively; communicates directly to other project team members.
• Faces problems/makes appropriate changes.
• Is reliable; can hold matters in the utmost confidence.
• Uses time as a strategic resource.
• Seeks input from supervisors.
• Accepts criticism constructively
• Appreciates that management/supervisors must make hard decisions and that the employee must execute on that those decisions.
• Is open to easy and prompt resolution of interpersonal conflicts.
• Critically reflects on own effectiveness.
• Takes responsibility.
• Recognized by superiors and peers to have strong personal drive and motivation.
• Demonstrates a solid work ethic balanced by honesty, integrity and fairness in the daily tasks
• Demonstrates patience and transfers skills and talents (technical and otherwise) to other staff without fear of being surpassed by those they teach.
• Is credible and trusted.
• Ability to handle multiple high priority activities simultaneously; is calm under times of increased pressure; must be able to multi-task and prioritize work
• Listens well.
• Shows confidence and humility.
• Seeks feedback; self-aware of what they don’t know.
• Seeks to develop best perspective, vision and overall business judgment.
• Shows strong personal ownership.
• Very adaptable to a variety of situations; willing to challenge the status quo and update best-practices. Will notify supervisor of gaps in documentation; assists in the formation of standardized policy and procedures when necessary, informs superiors of modifications needed to policy or procedure or the lack thereof, can operate in the absence of a set policy or procedure to meet job performance requirements.
• Oriented to team success and not egocentric.
• Collegial
• Recognizes importance of interpersonal relationships and acts to sustain positive influence.
• Possible weekend work on occasion

Preferred Qualifications

Computer Skills
• Proficiency in Microsoft Office Suite including Word, Excel, Power Point, Outlook
• Clearly demonstrates planning and project management execution skills within boundaries of technology.
• Shows knowledge (technical and otherwise) and expertise in required discipline at a level of mastery.
• Is able to develop, influence and manage assets with and without authority.
• Analyzes problems with strong quantitative assessment abilities.
• Has sophisticated knowledge of their skills and the impact across a variety of departments and disciplines, including Human Resources, Finance, Legal, Bursar and Financial Aid, etc.
• Communicates with written and spoken media in a highly effective manner.
• Conducts thorough, complete research related to work activities
• Has expertise across all required technical areas.
• Shows intellectual curiosity with drive to continuously learn.

Travel
• Possible travel to Extension Sites as needed

Physical Demands

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Special Conditions for Eligibility
EEO Statement

Touro College and University System is committed to providing all persons equal opportunity in education and employment, and to ensuring a safe and non-discriminatory educational and work environment in compliance with Title IX of the Higher Education Amendments of 1972 (“Title IX”), Title VI and Title VII of the Civil Rights Act of 1964, the Violence Against Women Act (“VAWA”), the New York State Education Law, and other applicable laws. It is the policy of the College to prohibit unlawful discrimination in employment and in the administration of College programs, services, activities, and admissions on the basis of race, religion, sex, color, national or ethnic origin, age, disability, sexual orientation, gender, pregnancy, veteran status, or any other status protected by law.

FLSA Non-Exempt
Salary Detail
Salary

Posting Detail Information

Posting Number S00315P
Desired Start Date
Position End Date (if temporary)
Special Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents