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Admin Assist III OT SS Mgr

Posting Details

Position Information

Title Admin Assist III OT SS Mgr
Location Touro, NY
Department OT - Admin
Position Number 1S9907
Job Description

The Student Support Coordinator is responsible for administrative and clerical support in the Occupational Therapy (OT) Department, both campuses, related to OT student recruitment, admissions, academic support and accommodations.

Job Duties

• Greeting and providing assistance to visitors and students
• Handling incoming calls and redirecting calls as necessary
• Maintaining a paper and electronic filing system for all recruitment, admissions, orientation, accommodations, and tutoring correspondence, records, and materials, including confidential materials and files.
• Assisting with completing word processing, data entry, copying and filing of program evaluation and administrative materials related to job duties.
• Taking and maintain minutes of faculty meetings related to admissions and as assigned.
• Handling requests from students, faculty, and guests; provide assistance and information or refer to others when beyond the scope of their job description.
• Assisting Chairperson/Director of OT with maintaining program statistics for record keeping and program evaluation related to admissions and graduation .
• Assisting with maintaining, filing, and updating of information related to admissions and accommodations required by accreditation, state registration, and other regulatory agencies per direction of the Chairperson/Director of OT.
• Assisting other occupational therapy and health sciences programs’ administrative and clerical support staff in the completion of time sensitive documents, projects and materials as needed.
• Functioning as liaison between the OT Department and the Office of Admissions .
• Assisting with OT Program recruitment events, including information sessions .
• Meeting and greeting potential applicants arriving for admissions interview .
• Developing and maintaining a departmental file on each applicant .
• Assisting the OT admission committee to establish applicant interview schedules
• Notifying applicants of interview appointment
• Initiating and overseeing annual revision and mailing of “welcome” letter and packet to incoming students.
• Assisting with preparation for orientation of incoming students
• Answering inquiry calls and forwarding to Office of Admission when appropriate
• Establishing and maintaining paper and electronic filing system for admissions documents, applicant and student records, including confidential materials and files
• Maintain data base of admission statistics in collaboration with the Office of
• Maintaining program statistics for record keeping and program evaluation related to admissions.
• When requested, take and maintain minutes of faculty meetings related to admissions.
• Maintaining up to date paper and electronic files on approved OT student accommodations.
• Notifying OT instructors each semester of OT students with approved accommodations.
• Proctoring examinations for OT students with accommodations or other special needs.
• Organizing note taking, quite room reservations, or other OT student accommodations.
• Organizing and overseeing tutoring for OT students as approved by the Chairperson/Director of OT.
• Supporting OT Student organizations and the faculty advisors, including the Student Occupational Therapy Association (SOTA), and the honor societies (Alpha Pi, Alpha Eta)
• Updating, preparing and disseminating booklist to students each semester in accordance with OT Curriculum Committee procedures.
• Maintaining program statistics for record keeping and program evaluation related to student academic support and accommodations

Required Qualifications

Education, Preparation, and Training
• Bachelors or Masters Degree in areas pertaining to job requirements preferred; (High School or GED Diploma and a minimum of 15 years of related experience would be considered);
• Strong interpersonal skills

• Excellent organization and time management skills
• Ability to prioritize workload according to volume, urgency etc.
• Ability to input data, and work with computer software programs
• Familiarity with office equipment(phones, copiers, printers, scanners, fax machines)
• Ability to learn and utilize new software and computer programs
• Basic computation skills
Computer Skills
• Proficiency in Microsoft Office Suite including Word, Excel, Power Point, Outlook
• Travel to both campuses

Preferred Qualifications
Physical Demands


Special Conditions for Eligibility
EEO Statement

Touro College and University System is committed to providing all persons equal opportunity in education and employment, and to ensuring a safe and non-discriminatory educational and work environment in compliance with Title IX of the Higher Education Amendments of 1972 (“Title IX”), Title VI and Title VII of the Civil Rights Act of 1964, the Violence Against Women Act (“VAWA”), the New York State Education Law, and other applicable laws. It is the policy of the College to prohibit unlawful discrimination in employment and in the administration of College programs, services, activities, and admissions on the basis of race, religion, sex, color, national or ethnic origin, age, disability, sexual orientation, gender, pregnancy, veteran status, or any other status protected by law.

FLSA Non-Exempt
Salary Detail

Posting Detail Information

Posting Number S00324P
Desired Start Date
Position End Date (if temporary)
Special Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents