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Administrative Coordinator-4th year Rotations Coordinator

Posting Details

Position Information

Title Administrative Coordinator-4th year Rotations Coordinator
Location Vallejo, CA
Department TUC Clinical Education
Position Number 3S9987
Job Description

The 4th year Administrative Coordinator reports directly to:
• The Clinical Education Department Manager
The Administrative Coordinator will work primarily with:
• Associate Dean of Clinical Education
• Assistant Dean of Clinical Education
He/she is required to work independently and to have considerable initiative; demonstrates resourcefulness, and problem solving skills in applying a detailed knowledge of the responsibilities and functions; expected to follow any requirements regarding work and attendance as established by University rules, Department policies and procedures.
Work involves planning, organizing, administrative duties and data-entry input including a wide range of related administrative duties; collaborates with other student coordinators on team on all-staff projects.

Job Duties

This Position Description is intended to be an outline of the primary responsibilities for this position and may not encompass all of the duties that an individual employee may be asked to perform. This Position Description is subject to change without advance notification. Other duties to be assigned as necessary

• Schedule and evaluate the clinical rotations for medical students; Major aspects of this function include independent coordination of the clinical rotations
• Know and understand rotation schedules for the students and available sites
• Conduct all communications regarding the scheduling of clinical rotations with Student Health Services, students/sites/preceptors
Via e-mail, fax, phone, walk-ins and postal service
• Processing rotation requests; oversee application processes for students concerning clinical rotations and ensure that all required documentation is properly prepared and submitted to the clinical rotation site. Including verification of Site/Preceptor information including Preceptors’ licenses, Residency accreditations and etc
• Maintain and operate the VSAS system
• Prepare rotation reports
• Maintain students paper/electronic files, personal information (Immunization /Training certificates, Drug screen/Background check/Mask Fit reports, transcripts and etc.); Handle routine, special, and confidential correspondence regarding student information
• Heavy data entry into rotational database program
• Other duties and responsibilities as assigned

Required Qualifications

QUALIFICATIONS:

• Bachelor’s Degree preferred, minimum two years study at an accredited College/University
• Organizational and time management skills with meticulous attention to detail
• Ability to take initiative and work creatively and independently
• Work experience that demonstrates a confident and professional work style, including respect for confidentiality, the ability to exercise good judgment in stressful circumstances, ability to meet deadlines, be detail-oriented and be flexible with job assignments
• Interpretation of department/college policies and procedures; assists with the development and implementation of new internal policies and procedures

CORE COMPETENCIES:

• Strong organizational skills
• Ability to multi-task
• Ability to interpret a variety of instructions
• Ability to function with limited supervision and to prioritize and meet deadlines
• Strong computer skills (Word, Excel, PowerPoint, Calendar Program)
• Ability to learn “specialty/custom-designed” software programs; Highly proficient with website navigation skills
• Excellent verbal and written communication skills; customer service and interpersonal skills; ability to interact with administration, faculty, staff, and students
• Experienced with working with other people in stressful situations

Preferred Qualifications
Physical Demands

NONE: Climbing, balancing, stooping, kneeling, crouching, crawling, tasting, smelling, lifting 50-more than 100 lbs., wet, humid conditions (non-weather), working near moving mechanical parts , working in high precarious places, working around fumes or airborne particles, toxic or caustic chemicals, outdoor weather conditions, extreme cold (non-weather), extreme heat (non-weather), risk of radiation, vibration, needle sticks/blood borne pathogens

1/3 of the time: Standing, walking, lifting up to 10-35 lbs.

1/3 to 1/2 of the time: Talking, hearing, reaching with hands or arms

2/3 or more of the time: Sitting, using hands to finger, handle, feel or write, sight, keying,

Vision Requirements: Must meet DMV vision requirements

Typical Noise Level: Low

Special Conditions for Eligibility
EEO Statement

Touro College and University System is committed to providing all persons equal opportunity in education and employment, and to ensuring a safe and non-discriminatory educational and work environment in compliance with Title IX of the Higher Education Amendments of 1972 (“Title IX”), Title VI and Title VII of the Civil Rights Act of 1964, the Violence Against Women Act (“VAWA”), the New York State Education Law, and other applicable laws. It is the policy of the College to prohibit unlawful discrimination in employment and in the administration of College programs, services, activities, and admissions on the basis of race, religion, sex, color, national or ethnic origin, age, disability, sexual orientation, gender, pregnancy, veteran status, or any other status protected by law.

FLSA Non-Exempt
Salary Detail
Salary

Posting Detail Information

Posting Number S00266P
Desired Start Date
Position End Date (if temporary)
Special Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter