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Administrative Dir, Clin Ed

Posting Details

Position Information

Title Administrative Dir, Clin Ed
Location Henderson, NV
Department NV-Clinical Education
Position Number 4D9982
Job Description

Under the direction of the Associate Dean for Clinical Education, ensure that the efforts in support of the department of Clinical Education achieve and/or exceed goals and expectations by coordinating and facilitating department responsibilities, serving as liaison for internal and external partners, faculty and students.

Job Duties

1. In collaboration with, and under the direction of, the Associate Dean of Clinical Education, directs all administrative duties.
1.1. Oversees/manages direct reports and assigned department (defining/outlining roles and responsibilities, guiding direct reports toward optimal performance, providing guidance and clarity, effectively leads recruitment efforts, coordinating cohesive productivity, reviewing/conducting performance evaluations, conducting meetings, maintaining current and accurate policies, practices, and protocols ensuring adherence (committees, service options, etc.) assisting with problems (conflict resolution, crisis management, deadline attainment, personnel issues, etc.)
1.2. Conducts regular team meetings to proactively enhance and improve departmental efficiencies, establishing agendas, setting dates and times, facilitating the exchange of information (assessing performance and outcomes measure, evaluating needs/services, providing constructive feedback, implementing necessary changes, providing educational enrichment opportunities to faculty and staff, disseminating material, etc.)
1.3. Oversees/manages departmental budgets, ensuring adherence to university practices (preparing and submitting annually, monitoring expenditures, reconciling monthly, examining income/expense statements, assessing needs [operating and capital], ensuring optimal utilization of facilities and resources, following protocols, formulating recommendations, effectively documenting, etc.)
1.4. Directs the day-to-day management of department (direction of the management of personnel, conducting meetings, ensuring adherence to university policies, practices, and protocols assisting with problems [conflict resolution, crisis management, etc.], and preparation of annual departmental report, standards and all other reporting requirements, assigning tasks/projects, instructing on duties, accuracy, time lines, and expectations, changing duties as demands dictate, and delegating and/or re-distributing tasks/projects due to volume or extenuating circumstances).
1.5. Oversees personnel recordkeeping (vacation, holiday, sick time, etc.) monitoring activities, recording absences, directing the updating of files, etc.

2. Ensures the quality, integrity, and defined standards of the department
2.1. Ensures essential elements [quality, integrity, adequacy, consistency, student use/results/impact, etc.] of supported programs adhere to and exceed, as defined by the relevant governing body accreditation requirements and the University’s mission, (maintaining affiliation agreements, monitoring department performance, tracking all data and activity, producing reports, identifying opportunities to build and enhance the educational experience, implementing modifications to ensure commitment to excellence and high quality outcomes, documenting findings, etc.)
2.2. Participates in the production of various department related materials [directory, University website, etc.] (collecting/preparing materials, organizing/formatting data, adhering to various deadlines, reviewing drafts, providing input/feedback, etc.).
2.3. Collaborates with department leadership in ensuring the program sufficiently includes elements to meet or exceed accreditation standards (actively engaging in discussions, contributing to revisions/enhancements, establishing and meeting deadlines, etc).
2.4. Ensures integration of technological advances in the delivery of the programs (monitoring competitors, researching trends, collaborating with relevant internal partners, seeking out objective input, collecting data, comparing to other entities, working collaboratively with Information Technology [feasibility, availability, capability, costs, etc.], strategizing implementation phases, etc.)
2.5. Constructs and implements strategies for continuous programmatic improvement in areas of responsibility (contributing to regular meetings, reviewing reports and activities for opportunities for enhancement, evaluating results against established standards and criteria, coordinating, directing, implementing changes, etc.).

3. Contributes to the building of collaborative partnership opportunities across and among various entities [internal and external partners, other medical schools, hospitals, local organizations, societies, etc.] aiding in the attainment of programmatic compliance.
3.1. Cultivates partnership opportunities across and among various entities toward meaningful affiliations (establishing contact, maintaining open lines of communication, visiting sites [hospitals, other medical school, physicians, preceptors, local organizations, societies], soliciting input/feedback, conducting assessments, participating in networking opportunities, promoting relationships with the University, serving as a resource for problem resolution, administering, administering “due process” protocols, trouble-shooting education experience problems and concerns, referring to appropriate University administration, etc.)
3.2. Accurately and timely maintains and shares academic performance data (obtaining outcomes, running reports, submitting statistics, meeting deadlines, sharing and distributing information, etc.)
3.3. Ensure faculty and participant, where appropriate, receive continuing educational credit [regulatory and University standards] and appropriate documentation is on file (assessing qualifications of faculty, endorsing recommendations, collaborating in maintaining accurate records, serving as liaison between faculty and the University, etc.)
3.4. Contributes to the University’s reputation/image of being one of the best osteopathic medical colleges (monitoring outcomes, partnering with internal and external stakeholders, modifying techniques, etc.)

4. Actively engages in the advancement of the University
4.1. Builds collaborative partnership opportunities across and among various entities participating in networking opportunities, [internal and external partners, other colleges and universities, hospitals, local organizations, societies, etc.] promoting relationships with the University.
4.2. Promotes and represents the University at local, state, and national events (attending and participating in conferences, serving as a speaker/presenter, networking with colleagues to foster program development, participating in various community opportunities, etc.)
4.3. Refers to and coordinates in advance with the Office of Advancement/Public Relations team on all media contacts, communications, and/or interactions to include message, promotion, etc. in which asked to serve as an official representative, content expert, or spokesperson on behalf of the University.
4.4. Coordination in advance with the Office of Advancement on all legislative issues to include contact with the national, state, or local organization.
4.5. Serves on various committees and teams within the University as assigned (attending meetings, contributing to discussions, sharing/exchanging information, and leading constituents toward goal attainment) to include advising and mentoring (Students, clubs, campus organizations).
4.6. Contributes to University’s compliance with and in the development of required documentation as related to accreditation of all programs to which departmental content is contributed (faculty adequacy model, gathering data, self-assessment, peer review, providing input/feedback, etc.) aiding in the attainment of academic compliance.
4.7. Is knowledgeable of and remains in compliance with all institutional policies and procedures as outlined in the Faculty Handbook for Touro University Nevada.

5. Contributes to team effort by performing other duties as needed/assigned.

Required Qualifications

Education:
• Bachelor’s degree, with preference for Master’s degree in health related field, or the equivalent combination of education, training and experience (3-5 years’ related work experience, preferably in an academic environment).

Experience:

• 3-5 years’ experience working within an academic setting, preferably medical education.
• 2 years academic administration or related experience.

Preferred Qualifications

Skills & Abilities:
• Excellent communication skills.
• Ability to understand, assess and use professional judgement.
• Knowledge in information technology and instructional technology systems.
• Ability to set priorities, project timelines and meet deadlines, while balancing multiple projects and deadlines simultaneously and ensuring accurate output.
• Demonstrates initiative in being proactive, anticipating needs and completing tasks accurately.
• Requires excellent written and oral communication skills.
• Working knowledge of software and databases.
• Must have excellent interpersonal skills and the ability to interact on a professional level with administration, faculty, students and personnel.
• Must be flexible and able to adapt to changed priorities and effectively handle frequent interruptions.
• Ability to work in a team environment yet work well independently.
• Effective use of diplomacy, tact, and judgement.

Physical Demands

Physical Requirements/Working Conditions
• This position requires the individual to work in a variety of settings including office, classroom training environment and campus academic division/department offices
• This is a typical office environment with long periods of sitting working at a PC and occasionally required to stand, walk, bend and reach.
• Ability to lift and move up to 10 lbs.

Special Conditions for Eligibility

Only internal applicants will be considered beginning August 22nd through August 28th. Both internal and external applicants will be considered beginning August 29th until the position is filled.

EEO Statement

Touro College and University System is committed to providing all persons equal opportunity in education and employment, and to ensuring a safe and non-discriminatory educational and work environment in compliance with Title IX of the Higher Education Amendments of 1972 (“Title IX”), Title VI and Title VII of the Civil Rights Act of 1964, the Violence Against Women Act (“VAWA”), the New York State Education Law, and other applicable laws. It is the policy of the College to prohibit unlawful discrimination in employment and in the administration of College programs, services, activities, and admissions on the basis of race, religion, sex, color, national or ethnic origin, age, disability, sexual orientation, gender, pregnancy, veteran status, or any other status protected by law.

FLSA Exempt
Salary Detail
Salary

Posting Detail Information

Posting Number S00240P
Desired Start Date
Position End Date (if temporary)
Special Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Transcripts
  2. Letter of Recommendation