Skip to Main Content

Accounts Payable Agent

Posting Details

Position Information

Title Accounts Payable Agent
Location Vallejo, CA
Department TUC Fiscal Affairs and Accounting
Position Number 3S9999
Job Description

Accounts Payable Agent completes payments and controls expenses by receiving, processing, verifying, reconciling, and paying invoices.

Job Duties

• Receive invoices, match purchase orders with invoices, and verify account codes.
• Verify that all invoices have appropriate supporting documentation and approval prior to payment.
• Prepare, enter, and post invoices to TouroOne accounting system.
• Print checks and attach supporting documentation for manager review.
• Notify end users regarding any problems with invoices.
• Research past due invoices and resolve invoice discrepancies and other vendor issues.
• Maintain vendor files and payments to ensure payments are current.
• Audit and process travel and expense reimbursements.
• Interact with creditors and/or vendors and reconcile Accounts Payable transactions.
• Collaborate with Touro College personnel.
• Review weekly A/P Aging report.

Required Qualifications

QUALIFICATIONS:

• Three to five years of Accounts Payable experience
• One year college or technical school or equivalent certification or job related experience demonstrating the knowledge, skills, and duties required of the position.
• Ability to type 50 WPM and to operate standard office equipment (desktop computer, printers, photocopiers, fax, scanner, etc.).
• Proficiency in the use of Microsoft Office applications (Word, Excel, PowerPoint) and in basic web-page construction and management.
• Experience utilizing common communication technologies and services (email (Outlook), including voicemail, phone and etc.).

CORE COMPETENCIES:

• Excellent verbal and written communication and interpersonal skills and ability to work with diverse populations and personalities.
• Strong problem solving and organizational skills including, managing multiple assignments, prioritizing tasks, setting deadlines, and initiating and completing projects on schedule without close supervision.
• Capacity to learn new skills and willingness to accept a wide range of tasks that arise in relation to department activities.
• Ability to exercise sound judgment, integrity, and discretion when performing sensitive and confidential administrative duties or handling private documents.
• Ability to interact openly and effectively as a member of a team and to work collaboratively and collegially with department staff and other campus personnel.
• Punctual and willing to be flexible with time when periods of concentrated curricular tasks occur or if administrative deadlines must be met.
• Strong sense of initiative, dedication, and responsibility and willingness to take professional pride and ownership in the position.

Preferred Qualifications
Physical Demands

None: Tasting, smelling, lifting more than 50 pounds, working in high, precarious places, toxic or caustic chemicals, extreme cold or heat (non-weather), working with explosives, vibration or needle sticks/blood borne pathogens.

Up to 1/3 of the time: standing, walking, climbing or balancing, stooping, kneeling, crouching or crawling, reaching with hands or arms, or lifting up to 35 pounds.

2/3 or more of the time: sitting, talking, hearing, using hands to finger, handle, feel or write, sight, and keying.

Low: wet, humid conditions (non-weather), working near moving mechanical parts, fumes or airborne particles, outdoor weather conditions, risk of electric shock, risk of radiation.

Special Conditions for Eligibility
EEO Statement

Touro College and University System is committed to providing all persons equal opportunity in education and employment, and to ensuring a safe and non-discriminatory educational and work environment in compliance with Title IX of the Higher Education Amendments of 1972 (“Title IX”), Title VI and Title VII of the Civil Rights Act of 1964, the Violence Against Women Act (“VAWA”), the New York State Education Law, and other applicable laws. It is the policy of the College to prohibit unlawful discrimination in employment and in the administration of College programs, services, activities, and admissions on the basis of race, religion, sex, color, national or ethnic origin, age, disability, sexual orientation, gender, pregnancy, veteran status, or any other status protected by law.

FLSA Non-Exempt
Salary Detail
Salary

Posting Detail Information

Posting Number S00215P
Desired Start Date
Position End Date (if temporary)
Special Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter