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Associate Director, Res Admin

Posting Details

Position Information

Title Associate Director, Res Admin
Location Valhalla, NY
Department NYMC - Research Administration
Position Number 2D1993
Job Description

The Associate Director works with the Director in the management of research at New York Medical College (NYMC), including oversight of grants and contracts, technology transfer, conflict of interest, policy development, outreach, and training.

Job Duties

1. Office of Research Administration (ORA) Policies and Procedures:

Assists Director in review, update, and development of policies and procedures for ORA functions, with emphasis on intellectual property and contract administration.
Oversees the ORA web site and other outreach to the NYMC research community, including campus, departmental, and one-on-one training related to ORA policies and procedures.

2. Contracts Administration:
Reviews, negotiates and/or drafts agreements, including master agreements, confidentiality agreements (CDAs), sub awards, and other agreements, in collaboration with faculty, Finance department, legal advisors, and Westchester Medical Center research office on behalf of NYMC. Identifies and resolves risks in contractual terms and conditions not conforming to NYMC policy or governing regulations. Works closely with investigators to manage industry collaborations.

3. Technology Transfer:
Reviews, negotiates and/or drafts material transfer agreements (MTAs) in collaboration with faculty researchers and academic/industry collaborators.

Processes invention disclosures of faculty researchers including coordination of initial assessment and liaison with patent counsel.

Organizes records for the NYMC IP portfolio, reporting to leadership and on IP matters, and developing and maintaining budgets for IP protection.

4. Assumes responsibilities in other ORA areas (e.g. grants management) as required.

Required Qualifications

Education requirement:
Bachelor’s degree.

Technical/computer skills:
Basic knowledge of spreadsheet and presentation software.

Prior experience:
Four (4) years’ work experience in research and/or academic administration with demonstrated understanding of contract management and/or technology transfer. Prior science or research-related work experience in an academic setting is preferred. Must be able to work closely with scientists, clinicians, and administrators to best serve NYMC’s strategies and interests. Excellent interpersonal and communication skills are required, including the ability to articulate ideas clearly in oral and written form.

Preferred Qualifications

Advanced degree in relevant discipline a plus.

Licenses or certifications:
Certified Licensing Professional a plus.
Certified Research Administrator a plus.

Prior experience with database and research enterprise software packages is preferred.

Familiarity with academic research policies preferred.

Physical Demands

Physical and Environmental Demands



Special Conditions for Eligibility
EEO Statement

Touro College and University System is committed to providing all persons equal opportunity in education and employment, and to ensuring a safe and non-discriminatory educational and work environment in compliance with Title IX of the Higher Education Amendments of 1972 (“Title IX”), Title VI and Title VII of the Civil Rights Act of 1964, the Violence Against Women Act (“VAWA”), the New York State Education Law, and other applicable laws. It is the policy of the College to prohibit unlawful discrimination in employment and in the administration of College programs, services, activities, and admissions on the basis of race, religion, sex, color, national or ethnic origin, age, disability, sexual orientation, gender, pregnancy, veteran status, or any other status protected by law.

FLSA Exempt
Salary Detail Commensurate with Experience

Posting Detail Information

Posting Number S00189P
Desired Start Date
Position End Date (if temporary)
Special Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents